How is Email Writing Revolutionized by AI Text Summarization?

What Exactly is an AI Text Summarizer?

An AI text summarizer is a tool that can generate an accurate summary of the text given by the user. As the name suggests, it uses artificial intelligence to effectively understand the text, pull out all the key points from it, and use that information for summary generation.

Besides this, the tool uses Natural Language Processing (NLP) and Machine Learning (ML) to improve itself over time, without the need for someone to keep training it. Summary generators usually pick out the best, most appropriate sentences from the given text and combine them together as a synopsis.

The cherry on top is that a summarizer that uses AI can generate instant results within the blink of an eye. This can save the user some time and increase their productivity. 

Now that you know what an AI text summarizer is, let us move on to discuss how its summarization has revolutionized email writing.

How has AI Summarization Revolutionized Email Writing?

1. Increased Conciseness in the Email

Emails are supposed to be kept concise and to the point so the recipient can easily go through them without spending too much time. “People only spend around 9 seconds on average, looking at an email”, says MarketingProfs.

This makes it highly important that writers create a succinct email that can effectively convey the desired message in under 10 seconds. Many of them use AI summarizers for this purpose as they can shorten a longer piece of text and highlight its crux for the reader.

Writers used to do it manually but the AI summarizing tool not only saves them time but also ensures that it doesn’t omit anything that’s important from the email. Besides this, when doing it manually, there is a chance of human error but with AI, it completely goes away.

Summarizers have also made it easier for writers to come up with catchy and concise subject lines to convince the recipient to open the email. To demonstrate how a summarizer creates succinct emails from a longer version, we’re attaching a screenshot below.

2. Enables Quick Comprehension of the Email for the Recipient

Since an AI summarizer can make emails concise, it also makes them easier for the reader to understand. Writers use it to highlight the key points of the email content and make bullet points out of it as many summarizers have a dedicated mode for it.

These bullet points can help recipients quickly grasp the main message and crux of the email without having to read it entirely. This can lead to increased chances of getting a response and improved decision-making for the recipient.

Not only that, bullets can also increase the readability and clarity of the email. Here’s a quick demonstration of this.

As you can see, the summarizer has effectively collected the most important points and turned them into bullets so the recipient can go through them and comprehend them quickly.

3. Effective Email Personalization

Usually, the emails that are sent to people have to be personalized and tailored to the target audience's needs. This helps in making a connection with them and makes the communication more effective.

For this, writers have started using an AI summarizing tool since it can adjust the email summary based on the recipient’s particular needs and priorities. It can also personalize the tone and style of the email summary in accordance with their liking.

This comes in handy especially when a writer has to write an email for a prominent figure. In cases like these, they have to maintain a formal tone throughout the email and an AI summarizer can do exactly that. 

Besides this, an email marketer can generate a personalized email for each recipient by highlighting the features and benefits of the product that are relevant to their needs. All this can be done by an AI summarizer since it can make bullet points of the features for them. All this proves that AI summarization has revolutionized AI email generator in the personalization department.

4. Includes Only the Necessary Information to Avoid Information Overload

Nowadays, people receive multiple emails every single day. This is why they might not even bother to read all of them. It can take a lot of their time and they might find it boring to have to through multiple long emails every day.

To tackle this issue, many email writers use AI summarization as they can help users deal with information overload by including only the most necessary information in the summary. This allows the writer to work with what’s most important and relevant to their purpose.

Apart from this, it also helps the recipients go through the email easily without having to keep scrolling down for important information since it will only be one page long at max.

Conclusion

Crafting effective emails has never been so easy for writers before. This is because AI has made its way into every industry. In this article, we have discussed how AI summarization has revolutionized email writing for good.

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